Sunday Preparations

Sunday (before) 2-4 p.m. meeting with all (elementary) workers - 180 kids registered in Elementary area for Music Camp 2009.

• Noon
• tear down stage
• get out risers and stands
• 2:00 p.m.
• meeting with all teachers (elementary)
• each lead teacher has a printed schedule
• teen helpers are assigned "color group" (class)
• attitude reminder
• individual reminders
• Sarah Parrish, handbells in WC (primetimers classroom)
• First 2 days color "called out" instead of reading music
  
• Molly Hoffman & Melissa Randolph, games in SC Auditorium
• Garrett Bogard & Karen Campbell, boomwackers in SC chapel
• Miranda Titsworth & Bailey Whitworth, choreography in SC Barn Room
• Harold Pittman, fun skits in WC Fellowship Hall
• Solos work in Harold's office: work with mic and sing with music
• group intro
• how groups are divided
• lunch described (location & who) with bathroom break
• no! basketballs ever
• "what to do" when you see someone not wearing a name tag
• adults checkin first in the SC Foyer
• CD's passed out on day 1 with nametags
• youth band plays a few songs first thing everday in the SC Aud.
• checkout introduction
• welcome center = parent card
• parents pick up all tags (of kids to pick up)
• parent goes to either side of WC Aud
• runners goes to each "color mat" to get kids and take to "pick up" adult
• elementary/preschool pickup list for workers... to be transfered to other area
• on time treats
• bring a lunch - not refridgerated (except adults)
• Friday introduction
• t-shirts handed out at checkout on Friday
• get here early
• kids here 30 minutes early, enter from back
• video'd performance shown pre-performance
• questions
• do teachers come friday night for crowd control? yes. please.
• dismiss teachers to set up areas
• Director responsibilities
• signs for doors to classrooms posted
• no chairs used in SC Aud - do taped lines with the "bar and color" at the end
• teen meeting
• walk to rooms and restrooms
• handouts with schedules
• walk through group colors, tags, and checkin/out
• different sticker (for ontime treats) everyday
• reminders:
• of great responsibility
• being treated like adults
• to do "your job" instead of what others say to do
• Chart of WC Aud Stage
• 30 kids per 2 riser sections
• if using built up stage, everything below is doubled (left and right section)
• 4 sections
• +1 angled section
• +4 riser spacers
• +6 risers
• =8 rows of 11-12 kids
• More to do on Sunday
• A/C and thermostats
• set up SC Stage for youth band (allow room for choreographers)
• bring movie (kids watch during "checkout")
• cd or mp3 in WC Aud
• cd or mp3 in SC Aud
• Directional signs up
• Stickers and treats in place
  
• Stage Notes
• next year, plan an extra 15 minutes on Monday - more time in WC Aud.
• Plan last 10 minutes on Monday to put labels on papers (wasn't enough time)
• do first row, then dismiss to chairs
• do 2nd row, then dismiss to chairs, etc.
• resources used:
• 4 adults
• 2 labels of all kids alphabatized
• 2 pages of the stage (labeled) sized at 11x17
• During music practice (all day) semi-place "colors" on risers
• During closing: tweek heights and placement of drama & soloists
• Friday Morning: drama & soloists do run through in morning; add all choir after lunch
• Lapel Mics: put on in sound booth starting Thursday (wasn't enough time - need more days to practice)