Input for 2010 Music Camp

I talked to some people in person, and others via email/facebook/phone. Here were my findings:

• From Cyndi Rigney & Penny Lange
• Drama run-through: a week before with lines memorized
• Staging: may need more time on the stage for placement and timing
• keep in mind: coming on/off stage for drama people (allow space and time)
• Possibly pre-music camp practices => possibly watch video of performance
• Drama week...
• special time
• with time to pretend
• possibly have someone come in (like Trae=darth mal)
• Give lots of different kids parts. (Not the same every year)
• Go over the drama rules
• speak loudly
• no back to audience
• etc.
• Class input
• lumisticks: kids have done the songs, bored
• parachutes: kids have done the songs, bored
• drums:
• donkey kongo: music video games, good
• seen as a music intro, to sounds, to music
• like to see instrumental added: guitars, possibly playing
• like games
• Penny has resources:
• astrologist bible study
• creation bible study
• how to defend their faith
• she homeschools and writes curriculum (sort of)
• 2 audition dates needed
• From Vicky Cope
• getting rooms back
• Kay Pittenger was putting rooms back - work up detailed list
• improvement on checkout
• colors on both sides of chair rows in WC Aud, use center aisles
• more than 2 runners per side, use 4 per side
• 8 groups = 21 per class
• mixed ages in groups
• 1st & 2nd
• 3rd & 4th
• 5th & 6th
• Wufoo: work with Ann Marie & office staff
• 2 friends listed (no more)
• good: send out list of who is in what group. Try to work it out before Monday.
• issue with duplicate cd's (double check numbers and order)
• hard deadline for "number of kids registered"
• letter pre-music camp, clearly state cut off date & number of kids
• reserved seats... workers? workers only? preschool and elementar?
• extra effort in communicating with preschool area
• "Music Camp 2010" instead of going off theme
• Double classes for
• boomwackers
• choreography
• Night of performance, pre- in other room
• 30 minutes to line up kids
• adult help: 8 needed
• mic need or bullhorn
• bring over @7:10 p.m. at the earliest
• let small segments go to bathroom and drink
• remind! all kids and workers there in SC Aud
• Assign each child a # for placement on risers
• Served 350-400 people at the reception
• 950 people there for performance
• extra chairs set up before 6:00 p.m.
• Parents started coming at 5:45 p.m. - Performance started at 7:00 p.m.
  
• No chairs in SC Aud
• used masking tape for lines... used poles
• Lunch went well
• remind! teacher and helpers to eat with the group
• 2-3 adults in a room
• bathroom - take quicker
• remind several times in print, say, & train
• Schedule: allow for travel time between classes
• Highlight where the bathrooms are on the maps of the building
• Look into letting the helpers stay in the classrooms
• Emergency staff person, nurse, on site
• and 1 or 2 people to go around to the classes to check on injuries, potty breaks, etc.
• Other people making decisions - clear with the director
• Drama & Friday run through
• Make a note for teachers about Friday
• Kids have to have a break on Friday
• T-shirts in at least a week before
• count and sort
• Let preschool select own theme, design, and t-shirts
• Teens need some more training - one extra adult needed
• First aid available at checkin (bandaids, wipes, etc)
• give each class/teach a kit in each room
• cut = plastic bag for disposal items = sealed before thrown away
• On Time sticker treats, went well: stand outside the doorway, not in it.
• Clean up went well (payed a person)
• Tryouts
• timed: schedule in time block (15 minutes)
• 2 dates, Sunday afternoon and a weeknight
• limit each child to 2 spots for tryouts
• Every adult meets at one time to assign parts:
• drama
• choreography
• solo
• Unspoken roll
• Drama parts for 4th, 5th, & 6th graders
• Solos for 1st, 2nd, & 3rd graders
• Letter to include explanation of tryouts, limit of areas per kids, drama & solo ages, and how to schedule time.
• Don't accept any more kids after tryouts
• Drama
• work on cueing
• wait on lights
• start on Wednesday with mics
• coordinate with drama directors
• training for drama
• more choir mics for drama parts
• Sunday 2-4 p.m. drama rehearsal in chapel (Sunday before Music Camp)
• explore 2 run throughs
• Cyndi: more training
• 9 a.m. no earlier on each morning M-F
• (rotate teachers, each day, through lunch-time with kids and time alone)
• Have a pre-done visitor pass
• Dealing with parents
• 2 cd's (bad)
• morning time mom
• large motor skills mom
• 2 kids getting hurt
• dated & signed accident report filled out, right then
• me: keep copy
• robin: keep copy
• elem. director: keep copy
• crcc has liability insurance
• parents called
• Me
• don't run a class
• focus on broadness of the whole program
• Remind teachers and adults
• to "not flip out"
• don't pick up before 1:30 p.m.
• send info in letter, don't go early unless emergency
• we're a team
• stand up for teachers (to parents)
• Team meeting with tech people in SC & WC
• Setup
• leftover and used for other productions & equipment (mics, etc)
• $30/per child? raise cost?
• scholarship volunteers' kids... 1st child or 50% off or up to 2 children
• 5 = lapel mics might be replaced
• $150 paid for cleanup after performance
• Budget = kids x cost
• cd = $6 + shipping
• split
• cleaning costs
• printing programs
• tshirt setup fee
• resource kit $80-$90/accompanyment cd
• 2 choreography dvd's
• staff (on back) t-shirts: wear to identify workers
• Friday: rooms get put back = coordinate with elementary director, handwritten room descriptions
• Sunday before = set your own room up
• Dates to remember
• sunset in June
• school starts 2nd week in August
• 3rd week in July = Music Camp (moved up 1 week)
  
• Form
• medical needs: be prepared for special needs kids (wagon available)
• wufoo question addition: do you need special equipment? additional supplies? etc.
• Move up? before or after music camp
• kindergarteners haven't been in SC yet
• Address what to do when kids have trouble going to classes... director issue
• use stickers to help reward - if needed
• Review
• evaluation form with specific questions, annonymous
• vicky with mail them out, also to daily sound people
• very important, improve every year
• Website
• video of production so people know what to expect
• mailing to kid (addressed to them)
• one week here, one week at Sapulpa?
• fall break? another time of year?
• Idea
• revamp an old music camp production (crcc has 5 or 6)
• postcard and email sent to know when signup happens
• do at least one hard copy
• Miranda Titsworth, sent email 11/29/09
• 1. I enjoyed working with a variety of people and for me personally i enjoyed the fact that I had a video to help me with choreography. I enjoyed the fact that there were kids there other than just from the church.
• 2. They really enjoy the games and getting to play the instruments. They enjoyed making new friends as well.
• 3. The staff needs to have clocks that are the same and the kids need to be let out a few minutes early from each class because not all of the classes got the time they needed for each class. Kids from outside of the church need to be included as much as possible in special parts. Its great that so many want to come. I don't know if it is possible to accomodate more kids so that none are turned away, but I understand there must be a limit. Also, whenever I had bigger classes I was in need of extra assistance with behavior because there wasn't enough time to take care of those issues and teach them their choreography. It would help if the group leaders would stay in the room the whole time if it is a combined class or just a bigger class.
• 4. I would love to help out with Music Camp again.
• Bailey Whitworth, sent email 11/29/09
  
• 1. I enjoyed working with the kids the most. Seeing them on stage doing something that i taught them was so cool.
  
• 2. I think the kids enjoy the learning the songs and dances. I also think that they like spending time with their friends.
• 3. I think that the station set up needs improvement. It was difficult to teach dance moves in only 20 minutes or so.
  
• 4. Yes i would love to help out in 2010.
• Garrett Bogard, sent email 11/29/09
• 1. I really enjoyed getting to work with the kids. They were really awesome, and got the music very easily.
• 2. I really think they just like being able to hang out with each other, and to get to do the program with each other.
• 3. I actually can't really tell if anything needed improvement. I thought it all went pretty smoothly, and had a great time.
• 4. I would love to be able to help with Music Camp 2010! That would be amazing!
• Karin Campbell, sent familysite email 11/29/09
• Molly Hoffman, sent email 11/29/09
• I enjoyed the days of no bloody mouths...um...the fun game ideas....it seemed really well organized at drop off...LOVED that intro with the band and all...
• I think the kids enjoyed the good intro., I hope they enjoyed game time...
• Don't know anything that could be improved upon.
• Yes, I'll help with Music Camp 2010.
• Melissa Randolph, sent email 11/29/09
• "Hey there. Sorry to just now respond, I don't get on here often. I can answer number 4 easy, yes. Once you help, it is hard not to the next year. Will be my 3rd year. I definately enjoyed the games. I am not too creative so would love some better ideas. By the 4th day, it was tough. We went from 40+ in some groups to under 20 in some so that was tough. The games not always appealed to the youngest and the oldest group. So I would definately like help with what games if I did it again.
• I can't think of just one thing my kids liked. They have always just enjoyed the whole week. They don't want to miss it. Check in and out is still one of the hardest things. Don't know if there is a perfect way but definately the toughest. I don't know if I was specific enough or not so if you have more specific questions, let me know. Maybe a very early meeting of the minds is a good idea. I like that Mrs. Vicki got us together well before hand. Gave everyone some time to really think about things. Looking forward to it. Let me know if there is anything I can help with."
• Sarah Parrish, sent familysite email 11/29/09
• Cyndi Rigney, sent familysite email 12/4/09
• Penny Lange, sent familysite email 12/4/09
• Carol Reagor, sent email 12/4/09
• "Music camp was great. Check in went very well Parent cards worked well. I need to know the dates of Music camp before i can commit."
• Kelly Pittman, sent email 12/4/09
• 1. having kids come up later saying "you taught me in music camp!" usually followed by a big hug!
• 2. socialization and the finished product of the musical
• 3. more praise vs. negative/frustration - although this has improved dramatically!
• 4. yes! I'd love to help with choreography.
• Harold Pittman, sent email 12/5/09
• Angela Miller, sent familysite email 12/5/09
  
• Jennie's ideas
• instead of games, do crafts OR alternate days m/w & t/th
• movie set, instead of game fun
• break out class ideas
• square/round dance
• sign language
• theory lesson
• solfedge class (do-re-mi-fa-so-la-ti-do)
• dance
• choreographed
• with objects (scarfs, etc)
• Video/photo group... to go around a take pictures/video of all areas
• (or maybe just have 2 volunteers do this?)
• drama
• emotions day
• staging
• how to speak loudly or softly
• how to get into character
  
• t-shirt designed by kids
• program designed by kids
• video, offered to parents
• find out from publisher
• have a backup
• rivers?
• pro-sound guy for Friday
• Mitzi Montgomery to plan the finale post-performance food thing, sent email 11/29/09
• Theme idea: High School Musical spin off? Elementary Musical, Cedar Ridge Kids Musical, Music Camp Musical, Kids Musical, other?
  
• Followup leader email:
• Hey OOOOnameOOOO. I was thinking about Music Camp for 2010. I know you helped with last years camp, and you did a great job. Can I get a little feedback from you?
  
  1. What did you enjoy about Music Camp?
  2. What do you think the kids enjoy about Music Camp?
  3. What do you think needs improvement?
  4. Would you like to help out with Music Camp 2010?
• Volunteer Sign Up Email:
• Hey OOOOnameOOOO. I know it's a semester away, but I was thinking about Music Camp for 2010. I am the Director of Elementary Ages for it, and I would love it if you would be a part of our team. We need helpers in all areas; and I think you would be great at anything - so we could talk and discuss which area you would enjoy serving in. Here's more info on Music Camp and a sign up form if you're interested in helping: http://cedarridgecc.com/2009/12/28/music-camp-2010/
  
  I hope to work with you this summer!
• Contact previous Music Camp Directors
• Julie Rooks, sent familysite email 11/29/09
• Hi Julie. Wow, time goes so quickly. I want to get together some time to talk about homeschooling stuff, and just to let Mac get to know you guys. You are so great, and I want my kids to know you all. Maybe we could come watch the girls skate sometime? I think Mac would find that really interesting :-)
  
  Well, I don't know if you've heard, but Vicky Cope is retiring from Children's Ministry at the end of the year, and she asked if I would direct Music Camp in 2010. I have accepted the position, and am looking to talk with people who have participated in Music Camp before. I would love to have feedback on your views of Music camp, since you have been a big part of it in previous years.
  
  Email is a good form of communication for me, but I would rather meet with you to hear what you have to say.
  
  Thank you for your time and your input:-)
  -Jennie Morgan, 299-2492
• Michelle Stewart, sent email 11/29/09
• Hi Michelle. I don't know if you've heard, but Vicky Cope is retiring from Children's Ministry at the end of the year, and she asked if I would direct Music Camp in 2010. I have accepted the position, and am looking to talk with people who have participated in Music Camp before. I would love to have feedback on your views of Music camp, since you have been a big part of it in previous years.
  
  Email is a good form of communication for me, but if you do have lots of feedback (which I hope you do) I would love to meet with you to hear what you have to say. I stay home with my 2 small kids, so I can meet anytime.
  
  You are a very talented, loving person and I can't wait to hear from you. Thank you for your time :-)
  
  -Jennie Morgan, 299-2492
• Michelle Fitts, sent familysite email 11/29/09
• Hi Michelle. This is Jennie Morgan from Cedar Ridge Christian Church. I don't know if you've heard, but Vicky Cope is retiring from Children's Ministry at the end of the year, and she asked if I would direct Music Camp in 2010. I have accepted the position, and am looking to talk with people who have participated in Music Camp before. I would love to have feedback on your views of Music camp, since you have been a big part of it in previous years.
  
  Email is a good form of communication for me, but if you do have lots of feedback (which I hope you do) I would love to meet with you to hear what you have to say. I stay home with my 2 small kids, so I can meet anytime.
  
  You are a very talented, loving person and I can't wait to hear from you. Thank you for your time :-)
  
  -Jennie Morgan, 299-2492
• Mary Stagg, meet with in 10/2009
  
• Vicky Cope, meet with in 8/2009